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Admission Process

Admissions Process

ADMISSION ARRANGEMENTS 2021/22

Admission Limit

Years 7, 8, 9 & 10:  310 students in each Year Group

Year 11:  280

Shoeburyness High School is an Academy and it is its own admissions authority.  These arrangements are in line with government legislation and guidance (School Admissions Code 2021) and are designed to ensure there is a fair, clear and reasonable admissions procedure for all applicants and to help guide parents through the application process.  These arrangements apply to all admissions, including in-year admissions. 

Criteria for all year groups 2021/22

If at the closing date for applications there are not enough places for all those who have expressed a wish to have their child admitted to a community school; places will be allocated using the admission criteria as below. This will not apply to children with a statement of special educational needs (SEN) or Education, Health and Care (EHC) plans as the plan/ statement names the school and therefore the child must be admitted to the named school. The admission criteria are listed below by the school with explanatory notes following:

  1. Looked After Children and previously Looked After Children 
  2. Up to 31 students can be granted preferential admission on the basis of their performance in the selection test procedure organised by the Consortium of Selective Schools in Essex.
  3. If any selective places remain unfilled, the Governors should consider whether any of the remaining applicants who took the selection tests are eligible to be awarded a borderline selective place. In doing so, preference will be given to those students with the highest scores in order of merit (298 or above).
  4. Students who live in the catchment area served by the school and who have an older sibling attending the school.
  5. Students who live in the catchment area served by the school.
  6. Students who live outside the catchment area served by the school and who have an older sibling attending the school.
  7. Students who live outside the catchment area served by the school.

Within each category priority will be given to a student in public care. Therefore, a student in public care living outside the catchment area for the school will get preference over a student not in public care living inside the catchment area.


(For all criteria and additional information please see explanatory notes and catchment map below)

Students in public care and children that were previously in public care (including those children who appear (to the admission authority) to have been in state care outside of England and ceased to be in state care as a result of being adopted)

A ‘looked after child’ is a child who is (a) in the care of a Local Authority, or (b) being provided with accommodation by a Local Authority in the exercise of their social services functions (see the definition in Section 22(1) of the Children Act 1989) at the time of making an application to a school. A child is regarded as having been in state care outside of England if they were in the care of or were accommodated by a public authority, a religious organisation, or any other provider of care whose sole or main purpose is to benefit society. This includes children who were adopted under the Adoption Act 1976 (see Section 12 adoption orders) and children who were adopted under the Adoption and Children Act 2002 (see Section 46 adoption orders). Child arrangements orders are defined in Section 8 of the Children Act 1989, as amended by Section 12 of the Children and Families Act 2014. Child arrangements orders replace residence orders and any residence order in force prior to 22 April 2014 is deemed to be a child arrangements order. Refer to section 14A of the Children Act 1989 which defines a ‘special Guardianship order’ as an order appointing one or more individuals to be a child’s special guardian (or special guardians).

Students with Education, Health and Care Plans (EHCP)

An Education, Health and Care Plan is a plan made by the Local Authority under Section 37 of the Children and Families Act 2014 specifying the special education, health and social care provision required for that child. All children whose statement of special educational needs (SEND) or Education, Health and Care (EHC) plan names the school must be admitted. Children with a statement or a plan will follow a different process for admission.  Further information can be found on:

Special Educational Needs and Disabilities (SEND)

Local Offer

Selective and Borderline Selective Places

All selective places (scores of 303 and above in the 11+ examination) and borderline selective places (scores of between 298 and 302.99 in the 11+ examination) are allocated with preference given to those students with the highest scores, in order of merit.

Distance

In the case of over subscription in any one category, “straight line” distance will be used to measure the distance between the pupil’s home and the nearest pupil entrance to the school. Distances will be measured using the Local Authority’s computerised measuring system. The pupils living closest will be given priority. If the pupil’s home is a flat the distance will be measured to the main external entrance to the building.

Tie Break

If the same distance is shared by more than one pupil, and only one place is available, the place will be awarded on the basis of a computerised random allocation process (supervised by someone independent of the governing body).

Distance where parents have separated

The distance is measured the same for all applications. Only one application per child can be received. The Local Authority should not have details of both parents or know of the marital status of the parents. If more than one application is received from parents, applications will be placed on hold until such time that:

  • An application is made that both parents agree to; or
  • Written agreement is provided from both parents; or
  • A court order is obtained confirming which parent’s application takes precedence.

If the child lives at more than one address, it is the address where the child lives for the majority of the school week that will apply. Details on address checks and verifications by the council can be found in the admission booklets on the Council’s website.

Waiting Lists

Students will automatically be placed on the waiting list for the school if they have been refused a place for the main round to year 7.

In accordance with the School Admissions Code, if the school is over-subscribed children will automatically be placed on the waiting list for the school if they have been refused a place for the main round to year 7.  Applications received after National Offer Day will be slotted into the waiting list in the appropriate position (ranked according to the school’s admission criteria) once the initial offers have been made.

Each child subsequently added to the waiting list will require the list to be ranked again in line with the published oversubscription criteria. This applies to waiting lists for all year groups.

Waiting lists for all year groups are closed at the end of each school year (30th June). If you would like your child to remain on the waiting list for the following academic year, you will need to reapply by submitting a new in-year secondary school transfer application form (which can be downloaded from this website or collected from the school reception) to:  schooloffice@shoeburyness.southend.sch.uk

Parents/carers also have the opportunity to appeal against the decision to refuse admission of a child.  Please see Appeals Process section for details of how to lodge an appeal.

Siblings

Siblings are considered to be an older brother or sister, half-brother or half-sister, step-brother or step- sister, adopted brother or sister, living at the same address, who attends the school at the time of application with a reasonable expectation that he or she will still be attending at the time of the proposed admission.

In the exceptional situation where one twin or one or two triplets are refused a place, in order to keep family members together the additional pupil(s) will be admitted even if this results in the admission limit for the year group being exceeded.

Over and under age applications (children outside the usual age group)

For admissions into year 7, an applicant is under age if he or she will be under 11 years of age on 31st August immediately prior to admission in September. In accordance with the published Coordinated Admission Scheme, the LA (Southend-on-Sea Borough Council) will only accept applications from under age applicants who have been registered in year 6 of their primary schools from the first day of the school year in which they apply for a secondary school place. This effectively requires that the decision to promote the child to the year group above his/her chronological age group must be taken by the primary school prior to the end of the summer term in the calendar year in which the child applies for a secondary school place. Confirmation of this is likely to be sought from the headteacher of the primary school concerned by SBC.

An applicant is over age if he or she is 12 years of age or over on 31st August immediately prior to admission in September. SBC will not accept over age applicants for year 7 admissions unless there are verified exceptional circumstances for a child to repeat one of the primary school years, for example, extended illness. SBC will seek verification from the headteacher of the primary school concerned that an over-aged applicant has medically certifiable reasons or some other exceptional reason for being an over-aged applicant. SBC will wish to investigate especially thoroughly the circumstances through which any child is found to be studying in Year 6 for the second time, especially if this should involve an application to sit the CSSE selection tests for a second time. Medical evidence will be required for such applicants.

This will include documenting the following and will be provided to the school:

  • The parent’s views.
  • Information about the child’s academic, social and emotional development.
  • Where relevant, the child’s medical history and the views of a medical professional.
  • Whether the child has previously been educated out of their normal age group.
  • Whether the child may naturally have fallen into a lower age group if it were not for being born prematurely.
  • They must also take into account the views of the Headteacher of the schools concerned.

The school will support any over or under age application where the above has been met and the school is satisfied that the child should continue to be educated out of the normal age group. When informing the parent of the decision on the year group the child should be admitted to, we will clearly set out the reasons for the decision. A parent cannot appeal against refusal of an ‘out of normal age group’ application.

To request admission out of normal age group during the transfer process of year 6 to 7:

To request admission out of usual age group applicants must write to the local authority with their request. The local authority will share the details of the request with the school. Parents will be notified of the outcome before the allocation of places and must apply during the main round for the usual age group.

To request admission out of normal age group in-year:

To request admission out of usual age group applicants must write to the Head Teacher with their request. The Head Teacher will advise accordingly and will ensure that a formal written outcome is provided.

Transferring from junior/primary school to secondary school and address closing date

Parents must make a separate application for transfer from junior/primary to secondary school to their home Local Authority. Parents residing in the borough of Southend-on-Sea must complete a Southend-on-Sea Common Application Form (CAF) for applications to year 7 between 1st September and 31st October. For all information regarding this process please go to www.southend.gov.uk.

For all applications the address used will be the child’s habitual normal place of residence as at the closing date for applications, i.e., 31st October. Changes to address can be accommodated up to one month after the closing date. Where the address change cannot be accommodated within the reasonable period, parents will be advised and changes will be made after all on time applications have been processed.

In Year Admissions/Applications

To apply for a school place during the academic year (during year 7 and for years 8-11) parents will need to complete an In-Year Secondary School Transfer Application Form, which can be downloaded from our website or collected from school reception and must be submitted directly to the school.

  • To apply for a Year 7 place after the normal admission cycle or for admission into Years 8-11, parents will need to complete an In-Year Secondary School Transfer Application Form, which can be downloaded from our website or collected from school reception, and must be submitted directly to the school, schooloffice@shoeburyness.southend.sch.uk
  • Parents can apply for the next school year anytime in the summer term, i.e. after Easter of any given year, and not before.
  • Applications in the current school year are processed within a maximum of 10 school days of receipt of the application. Applications for the next school year are processed in the late Summer months and outcomes are communicated in the early Autumn term at the latest.
  • Students that are refused a place are added to the waiting list and remain on the waiting list until 30 June of any given year. Waiting lists close on 30 June of any given year and new waiting lists are created for the next academic year (from the applications for the next school year). Waiting lists from previous years are not rolled over to the next. Parents wishing to continue on a waiting list for a following year are required to make a fresh application.
  • As required by the School Admissions Code parents will be notified within 10 school days of the outcome of their application and will be sent a written outcome, with a reminder of the right of appeal, within 15 school days. All in-year applications and the outcome are reported to the Local Authority within 2 days.

Arrangements for Appeals (all year groups)

If it is not possible to offer the child a place at the school, details of the appeals process will be forwarded to the parent by the school, or in the case of Year 6 into 7 the Local Authority (www.southend.gov.uk/school-admissions/school-admission-appeals). If you would like to appeal against the decision not to offer your child a place at Shoeburyness High School, please complete a Notice of Appeal Form (this can be downloaded from our website or collected from school reception).

All Notice of Appeal Forms will be acknowledged by the school and you will be contacted by the Clerk for the Independent Appeal Panel and given a minimum of 10 school days’ notice of the date of the appeal hearing.

The School Admission Appeals Code sets out a strict timeline for the hearing of appeals.

In the case of admission to Year 7, Notice of Appeal forms must be lodged at the school within 20 school days of National Offer Day (1st March 2021). All appeals that are received by this deadline will be heard in June 2021. Any appeals received after this deadline may not be heard until September 2021.

For In-Year Appeals, Notice of Appeal Forms must be lodged within 20 days of receipt of letter refusing admission. In-year appeals must be heard within 30 school days of the appeal paperwork being received.

For all appeals, the Clerk to the Independent Appeals Panel will notify parents/carers of the panel’s decision within 5 school days of the hearing.

Year 12

Prospective year 12 students are encouraged to visit our school prior to the autumn term. Application details, including a prospectus, can be accessed on the school website. To be sure of your application being given the best chance of being successful, please aim to complete our online application by the end of January. However, it may be possible to consider later applications. Priority is given to students who have previously attended Shoeburyness High School. However, each year we are pleased to welcome a number of students who have previously studied elsewhere.

Prospective year 12 students will be invited to visit the school to view our facilities and to discuss our curriculum offer with the Post-16 Team. It is expected that students attend a meeting to assess their suitability for the courses they intend to study.

Up to an extra 50 students can be accepted in year 12 from other schools, in addition to those students already attending year 11 in this school who achieve the course entry requirements.

Catchment area for Shoeburyness High School

The catchment area is provided in the catchment map look up facility:

https://southend.maps.arcgis.com/apps/webappviewer/index.html?id=d105451f93da49e7bd19ad946ffc2939